Aging infrastructure major concern for Oak Bay

Infrastructure the ‘single biggest issue council will have to address’

The majority of Oak Bay’s assets are near the end of their life or need substantial updates. Council is faced with difficult decisions for next spring’s budget discussions.

At Committee of the Whole on Nov. 20 Daniel Horan, Director of Engineering Services for Oak Bay, presented the committee with an abridged summary of the condition of District assets – assets being sewer infrastructure, water infrastructure, storm utility, roads, buildings, parks and recreational facilities.

The update was financially sobering.

Staff recommend that council immediately implement an annual savings plan by moving one per cent of tax revenue into Reserves to cover the upcoming asset renewal costs.

The report and staff recommendation stem from an initiative in Council’s Strategic Plan for 2015-2018 to implement a formal Asset Management Plan that would help develop, maintain and protect Oak Bay’s infrastructure.

To aid in the process, the District hired two consultant groups that specialize in asset management – one to create a high-level overview and assessment of the District’s current asset management practices, and one to assess the condition of the District’s 29 municipal buildings.

Opus International Consultants (Canada) conducted the high-level overview and assessment, and shared their conclusions and recommendations in the 2016 Asset Management Report.

Under financial findings, the report states: “an initial high-level review of the existing asset data indicates that a significant gap may exist between current revenues levels and sustainable funding over the life of the assets for the current level of service.”

The report notes that there is insufficient data available for some assets, but they were able to asses the sewer, water and storm utility assets.

The findings of the report were as follows:

Sewer infrastructure

Based on age data, the majority of sewer assets in Oak Bay are in Poor and Fair condition and need to be replaced as soon as possible.

Water infrastructure

Based on age data, the majority of Oak Bay water assets are in Poor and Fair condition and need to be replaced as soon as possible.

Stormwater infrastructure

Based on age data, the majority of stormwater assets in Oak Bay are in Poor and Fair condition and need to be replaced as soon as possible.

Road infrastructure

A Pavement Management Study was completed in 2012, with a refresh done in 2013, for Oak Bay’s paved road network – approximately 105 km of roadway. It was recommended in that report that $2.8M per year should optimally be budgeted for in order to maintain the network properly. It concluded that the road network can’t be maintained at the current funding levels. Without a significant increase in funding, the network will continue to decline and the annual maintenance costs will continue to climb. The current budget for road infrastructure is only $450,000, significantly short of the recommended $2.8M.

The second consultant report, Building Asset Management Plan, was done by Moore Wilson Architects Inc. to assess the condition of Oak Bay’s 29 municipal buildings. The conclusion of that report was that “substantial building deficiencies exist and some critical decisions related to funding for increased upkeep or potential replacement is required now in order to sustain services over the next 20 years.”

In spring of 2017, staff recommended to council a savings program of one per cent of tax revenue to be set aside for asset renewal. Council did not support the recommendation at that time. The Committee of the Whole directed staff to hire a consultant to assist in developing an asset management plan that puts financial and asset information together in a way that allows Council to make evidence-based decisions on assets and funding priorities.

Staff are developing the Request for Proposals and have not yet hired a consultant. The expected timeline is early 2018.

In the meantime, staff recommends that in light of the information already available, Oak Bay council should start the saving process now.

In the Nov. 20 meeting, Coun. Kevin Murdoch acknowledged that funding aging infrastructure is “the single biggest issue that council will have to address in the coming years.”

Staff reported that the one per cent would not fully cover the needed upgrades but that it would be a start. Coun. Michelle Kirby asked if staff could put together something to show the public what one percent would cover, what two per cent would cover etc.

Mayor Nils Jensen discussed options to save, borrow, or use grants to cover the needs and suggested that Oak Bay needs to look at all options. Jensen agreed that putting 1.5 per cent or a higher amount might be necessary when the issue gets to the Estimates (budget) meeting in the spring.

According to the Official Community Plan (OCP), replacement and repair of aging infrastructure was one of the community’s major concerns and priorities expressed in the community survey – highlighting the community’s awareness of the issue.

The committee carried the motion to refer the issue of an immediate annual funding program for building renewal to Estimates.


 

keri.coles@oakbaynews.com

Follow us on Instagram
Like us on Facebook and follow us on Twitter.

Get local stories you won't find anywhere else right to your inbox.
Sign up here

 

Pie chart showing condition of storm mains from OPUS 2016 Asset Management Report prepared for Oak Bay.

Pie chart showing condition of water mains from OPUS 2016 Asset Management Report prepared for Oak Bay.

Pie chart showing condition of sewer mains from OPUS 2016 Asset Management Report prepared for Oak Bay.

Just Posted

Police incident in Mount Douglas Park leads to road closure

Officers turning cars away, letting hikers go up trails

PHOTOS: Women’s March through downtown Victoria draws crowds of activists, allies

Attendees of all ages carried instruments, posters with empowering messages

Victoria resident lives well despite dementia

Walter Strauss has developed an interest in music and now takes line dancing classes

‘Like an ATM’: World’s first biometric opioid-dispensing machine launches in B.C.

First-of-its-kind dispensing machine unveiled in the Downtown Eastside with hopes of curbing overdose deaths

Canucks extend home win streak to 8 with 4-1 triumph over Sharks

Victory lifts Vancouver into top spot in NHL’s Pacific Division

BC Green Party leader visits northern B.C. pipeline protest site

Adam Olsen calls for better relationship between Canada, British Columbia and First Nations

B.C. society calls out conservation officer after dropping off bear cub covered in ice

Ice can be seen in video matted into emaciated bear cub’s fur

Horgan cancels event in northern B.C. due to security concerns, says Fraser Lake mayor

The premier will still be visiting the city, but the location and day will not be made public

PHOTOS: Eastern Newfoundland reeling, search underway for missing man after blizzard

More than 70 centimetres of new snow fell overnight, creating whiteout conditions

Prince Harry, Meghan to give up ‘royal highness’ titles

‘Harry, Meghan and Archie will always be much loved members of my family,’ says Queen Elizabeth II

Ice chunk from truck crushes vehicle windshield on Vancouver Island

None injured, but Nanaimo RCMP say there can be fines for accumulations of ice and snow

Calls for dialogue as Coastal GasLink pipeline polarizes some in northern B.C.

Coastal GasLink is building the 670-kilometre pipeline from British Columbia’s northeast to Kitimat on the coast

Most Read