Saanich may end up paying more than $200,000 for toner cartridges over the next three years.
Staff are asking council to approve an agreement with Printers Plus “which may exceed the $200,000 threshold as a result of possible contract extensions.”
Saanich awarded the request for proposal to Printers Plus on a “as and when requested” basis for various makes and models of printers at multiple working locations. The original agreement was for one year, starting on April 1, 2017, and includes two options to extend it for additional one-year periods.
“Given the future extensions, there is a possibility that the total goods provided under this agreement will exceed the $200,000 threshold,” said Laura Ciarniello, corporate services director, in a memo to council.
Saanich has about 140 printers and photocopers located through the municipality and estimated annual expenditures on cartridges is around $75,800 before GST.
Under Saanich’s policy, contracts over $200,000 require council’s approval. Council will consider the request at its next meeting Sept. 11.